Privacy Statement, effective as of May 15, 2022
In this statement, “Ultra Scalp Ink”, “we”, “us”, “our” or “Company” is a reference to Ultra Scalp Ink Ltd.
Being one of the UK’s leading IT disposal companies we take your privacy seriously and want you to understand our practices with respect to the handling of your ‘Personal Data’. This privacy statement explains how we do this.
‘Personal Data’ means any information relating to an identified or identifiable individual as defined in Article 4 (1) of the GDPR.
Please read this Privacy Statement carefully to learn how we collect, use, share and process information relating to individuals ‘Personal Data’, and your rights and choices regarding our processing of this data.
Responsible Entity
Ultra Scalp Ink is the controller of your ‘Personal Data’ as defined in Article 4 (7) of the GDPR and responsible for the collection, processing and disclosure of your Personal Data, unless expressly specified otherwise.
What Personal Data do we collect?
The Personal Data we collect about you may be obtained by the following:
If you request one of our services, express interest, call customer support, use our “Contact Us” or similar features, register to use our websites, or download certain content, we generally require you to provide us with your contact information, such as your name, job title, company name, address, phone number, email address.
If you make purchases, we may also require you to provide us with financial information and billing information, such as billing name and address, credit card number, or bank account information.
If you use and interact with our websites, we automatically collect log files and other information about your device and your usage of our websites through cookies, web beacons or similar technologies, such as IP addresses or other identifiers, which may qualify as Personal Data (view the “What device and usage data we process” section below).
If you visit our offices, you may be required to register as a visitor and to provide your name, email address, phone number, company name, vehicle registration number, photograph and time and date of arrival.
Processing activities covered
This Privacy Statement applies to the following processing activities:
Visiting our websites which display or link through to this Privacy Statement.
Visiting our offices.
Receiving communications from us, including emails, texts and any other means.
Requesting asset management, data sanitisation and destruction services.
Marketing and survey communications.
Our websites may contain links to other websites, applications and services maintained by third parties. The information practices of such other services are governed by the third-party privacy statements, which we encourage you to review to better understand those third parties’ privacy practices.
What device and usage data we process
We use common information-gathering tools, such as log files, cookies, web beacons and similar technologies to automatically collect information, which may contain Personal Data, from your computer or mobile device as you navigate our websites or interact with emails we have sent you.
4.1 Log Files
As is true of most websites, we gather certain information automatically via log files. This collected information may include your Internet Protocol (IP) address (or proxy server), device and application identification numbers, your location, your browser type, your Internet service provider and/or mobile carrier, the pages and files you viewed, your searches, your operating system and system configuration information, and date/time stamps associated with your usage. This information is used to analyse overall trends, to help us provide and improve our websites and to guarantee their security and continued proper functioning. We also collect IP addresses from users when they log into the services as part of the Company’s security features.
4.2 Cookies, web beacons and other tracking technologies
We use cookies and similar technologies such as web beacons, tags and JavaScript alone or in conjunction with cookies to compile information about usage of our websites and interaction with emails from us.
When you visit our websites, our servers or an authorised third party may place a cookie on your browser, which can collect information, including Personal Data, about your online activities over time and across different sites. Cookies allow us to track overall usage, determine areas that you prefer, make your usage easier by recognising you and providing you with a customised experience.
We use both session-based and persistent cookies. Session cookies exist only during one session and disappear from your computer when you close your browser software or turn off your computer. Persistent cookies remain on your computer or device after you close your browser or turn off your computer. You can control the use of cookies at the individual browser level, but if you choose to disable cookies, it may limit your use of certain features or functions on our websites or services. To opt-out from tracking by Google Analytics, please use the specific opt-out mechanism as indicated further below.
We also use web beacons on our websites. For example, we may place web beacons in marketing emails that notify us when you click on a link in the email that directs you to one of our websites. Such tracking technologies are used to operate and improve our websites and email communications and track the clicking of links or opening of emails.
The following sets out how we use different categories of cookies and similar technologies, as well as information on your options for managing the settings for the data collection by these technologies:
Type of Cookies Description Managing Settings
Required cookies
Required cookies enable you to navigate our websites and use their features, such as accessing secure areas of the websites.
If you have chosen to identify yourself to us, we may place on your browser a cookie that allows us to uniquely identify you when you are logged into the websites and to process your online transactions and requests.
Because required cookies are essential to operate the websites there is no option to opt out of these cookies.
Functionality cookies
Functional cookies allow us to remember information you have entered or choices you make (such as your username, language, or your region) and provide enhanced, more personal features.
Functional cookies may also be used to improve how our websites function and to help us provide you with more relevant messages, including marketing communications. These cookies collect information about how our websites are used, including which pages are viewed most often.
We may use our own technology or third-party technology to track and analyse usage and volume statistical information to provide enhanced interactions and more relevant communications, and to track the performance of our advertisements.
We use: – Google Analytics (“Google Analytics”), a web analytics service provided by Google, Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA as our processor. Google Analytics uses cookies to help us analyse how our websites are used, including the number of visitors, the websites visitors have come from, and the pages they visit. This information is used by us to improve our websites.
Ultra Scalp Ink may also utilize HTML5 local storage or Flash cookies for these purposes. Flash cookies and HTML local storage are different from browser cookies because of the amount of, type of, and how data is stored.
To opt out from data collection by Google Analytics, you can download and install a browser add-on, which is available here.
To learn how to control functional cookies using your browser settings click here.
To learn how to manage privacy and storage settings for Flash cookies click here.
4.3 Social Media Features
Our websites may use social media features, such as the Facebook “like” button, the “Tweet” button and other sharing widgets (“Social Media Features”). You may be given the option by such Social Media Features to post information about your activities on a website to a profile page of yours that is provided by a third party social media network in order to share with others within your network. Social Media Features are either hosted by the respective social media network or hosted directly on our website. To the extent the Social Media Features are hosted by the respective social media networks, the latter may receive information that you have visited our website from your IP address. If you are logged into your social media account, it is possible that the respective social media network can link your visit of our websites with your social media profile.
Your interactions with Social Media Features are governed by the privacy policies of the companies providing the relevant Social Media Features.
Purposes for which we process Personal Data and the legal basis on which we rely
We will collect and process your Personal Data for the purposes, on a legal basis, identified in the following instance:
To provide asset management, data sanitisation and destruction services: We will process your Personal Data in compliance with our data capability statement as agreed in your processing contract to an operation defined in GDPR Article 4 (2).
Providing our websites: We will process your Personal Data to the extent this is necessary for the performance of our contract with you for the use of our websites and to fulfil our obligations under the applicable terms of use/service; where we have not entered into a contract with you, we base the processing of your Personal Data on our legitimate interest to operate and administer our websites and to provide you with content you access and request (e.g., download of certain content from our websites).
Promoting security of our websites: We will process your Personal Data by tracking use of our websites, creating aggregated, non-personal data, verifying accounts and activity, investigating suspicious activity, as well as violations of and enforcement of our terms and policies, to the extent this is necessary for the purpose of our legitimate interests in promoting the safety and security of the systems and application used for our websites, and protecting our rights and the rights of others.
Managing user registrations: We will process your Personal Data by managing your user account for the purpose of performing the contract with you according to any applicable terms of service.
Handling contact and user support requests: If you fill out a “Contact Me” web form, request user support, or if you contact us by other means, we will process your Personal Data for the performance of our contract with you and to the extent it is necessary for the purpose of our legitimate interests to fulfil your request and communicate with you.
Managing payments: If you have provided financial information, we will process your respective Personal Data
Cookie Policy, effective as of May , 2024
Our websites, www.ultrascalp-ink.co.uk, which we shall refer to as ‘Our Sites’, use Cookies and similar technologies in order to distinguish you from other users, this cookie policy will explain what cookies we use and how.
There are a number of laws which cover the use of cookies on websites and in mobile device applications and we follow all relevant current and future legislation. If you have any questions on how we use cookies do not hesitate to get in touch using our contact details below.
- What are cookies?
Cookies are simple text files which are placed on your device to allow Our Sites to work properly, enable us to give you a better user experience, and provide us with vital information on how you use the site to help us find and fix bugs and improve the site for all users. Cookies do not usually contain any identifiable data, but a unique reference number; whilst cookies therefore are anonymous in nature, if at some point you provide your contact details, for example, when you sign up for a service, you may become identifiable from the information in the cookie.
Some cookies are essential for the site to operate, such as to allow user logins to work, other cookies are not essential but really helpful.
When you first log on to Our Site we will ask you for your permission to use those cookies which are not strictly necessary, for example the Google Analytics cookie. These cookies really help us understand how Our Sites is being used and we would love for you to accept these additional cookies, but you can decline their use by clicking the ‘Cookie Settings’ button and disabling them.
- What cookies are used on Our Sites?
A number of cookies are used on this site, some ‘session’ cookies are only used whilst you are on the site, others, such as persistent cookies remember you should you revisit at a later date.
We use our own cookies, referred to as first-party cookies, and those relating to others, such as Google or Microsoft and are called Third-Party cookies.
Our Sites also use analytics services provided by Google Analytics. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Sites are used. This, in turn, enables Us to improve Our Sites and the services offered through them. You do not have to allow us to use these Cookies, it does however enable us to continually improve Our Sites, making it a better and more useful experience for you.
You can read more about the different types of cookies here. (https://en.wikipedia.org/wiki/HTTP_cookie) and learn more about retargeting cookies here (https://en.wikipedia.org/wiki/Behavioral_retargeting)
Below is a list of the cookies in use on Our Sites, why they are collected and when they expire.
Essential cookies:
These essential cookies are inherent to and/or enable this website’s core functionality. The website cannot function properly without these cookies.
| Name | Description | Expiry |
| cookielawinfo-checkbox-necessary | Set by the GDPR Cookie Consent plugin, this cookie is used to record the user consent for the cookies in the “Necessary” category. | 1 Year |
| cookielawinfo-checkbox-functional | The cookie is set by the GDPR Cookie Consent plugin to record the user consent for the cookies in the category “Functional”. | 1 Year |
| cookielawinfo-checkbox-performance | Set by the GDPR Cookie Consent plugin, this cookie is used to store the user consent for cookies in the category “Performance”. | 1 Year |
| cookielawinfo-checkbox-analytics | Set by the GDPR Cookie Consent plugin, this cookie is used to record the user consent for the cookies in the “Analytics” category. | 1 Year |
| cookielawinfo-checkbox-advertisement | Set by the GDPR Cookie Consent plugin, this cookie is used to record the user consent for the cookies in the “Advertisement” category. | 1 Year |
| cookielawinfo-checkbox-others | Set by the GDPR Cookie Consent plugin, this cookie is used to store the user consent for cookies in the category “Others”. | 1 Year |
| PHPSESSID | This cookie is native to PHP applications. The cookie is used to store and identify a users’ unique session ID for the purpose of managing user session on the website. The cookie is a session cookies and is deleted when all the browser windows are closed. | Session |
Third-party cookies
- Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies.
| Name | Description | Expiry |
| _gid | Installed by Google Analytics, _gid cookie stores information on how visitors use a website, while also creating an analytics report of the website’s performance. Some of the data that are collected include the number of visitors, their source, and the pages they visit anonymously. | 1 day |
| _gat_gtag_UA_228745636_1 | Set by Google to distinguish users. | 1 minute |
| _ga_Y9WFLRZG4Z | This cookie is installed by Google Analytics. | 2 years |
| _ga | The _ga cookie, installed by Google Analytics, calculates visitor, session and campaign data and also keeps track of site usage for the site’s analytics report. The cookie stores information anonymously and assigns a randomly generated number to recognize unique visitors. | 2 years |
| YSC | YSC cookie is set by YouTube and is used to track the views of embedded videos on YouTube pages. | Session |
| VISITOR_INFO1_LIVE | A cookie set by YouTube to measure bandwidth that determines whether the user gets the new or old player interface. | 5 months 27 days |
Third-Party Privacy/Cookie Policies:
Google: https://policies.google.com/
Can I globally disable cookies?
In addition to the controls that we provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all Cookies or only third-party Cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
The links below provide instructions on how to control Cookies in all mainstream browsers:
- Google Chrome: https://support.google.com/chrome/answer/95647?hl=en-GB
- Microsoft Internet Explorer: https://support.microsoft.com/en-us/kb/278835
- Microsoft Edge: https://support.microsoft.com/en-gb/products/microsoft-edge(Please note that there are no specific instructions at this time, but Microsoft support will be able to assist)
- Safari (macOS): https://support.apple.com/kb/PH21411?viewlocale=en_GB&locale=en_GB
- Safari (iOS): https://support.apple.com/en-gb/HT201265
- Mozilla Firefox: https://support.mozilla.org/en-US/kb/enable-and-disable-Cookies-website-preferences
- Android: https://support.google.com/chrome/answer/95647?co=GENIE.Platform%3DAndroid&hl=en(Please refer to your device’s documentation for manufacturers’ own browsers)
